Tag: PMI

NGOs 101: Categories of NGOs

Afif Tabsh1 Comment

NGOs 101 Series

Considering that NGOs target various geographic scopes, they can be categories accordingly. Below is a breakdown of their categories:

Community Group: Family Associations, Village Cultural Clubs.

Local NGO (LNGO): Aie Serve, Sesobel, Greenline, Ayadina, Beeatoona, Ibtissama.

Regional NGO  (RNGO): MENA Entrepreneurs Summit, Anna Lindh Foundation(EuroMed), African Aid Network, European Youth Federation.

National NGO (NNGO): MentorArabia, Injaz, Safar Fund, USA Red Cross.

International NGO (INGO): PMI, World Vision, Red Cross, Rotary, Greenpeace, Save the Children, Oxfam.

It’s important to clarify here that the following International Organizations (IOs) are NOT considered NGOs: UNDP, ESCWA, UNESCO, ILO, OPEC, FAO, Arab League..etc.

Let me know how that sounds.

From 2013 to 2014: Reflections & Projections

Afif Tabsh5 Comments

2013 2014Now that we’ve embarked on 2014, and after spending some time reflecting on how everything went in 2013 in my life, I’d like to share some of the milestones and things that were important to me in 2013 and some of those that I have planned for 2014.

Over the years, I’ve learned that when we share and write what we have achieved, we value it more, and when we do the same for what we dream and plan of, we somehow become more psychologically motivated and committed to achieve it. So I do recommend you share the same, whether here as a comment on this blog posts or with your network somehow.

 

So here it goes:

 

2013

 

Personal:

·       Read A Lot: Just a quick estimate, I read around 3 articles daily on topics of interest, each ranging from 1 to 5 pages. So if I take an average, I read about 1,000+ different topics in 2013 alone.

·       Learned to Let Go: For someone like me who likes to stay on top of things and feeling in-control, it was a tough journey. But nevertheless, I did manage to let go of some personal relations, roles in NGOs and the actual need to be in-control of so many things.

·       Spent More Quality Time: Yes, this was a key goal for me to have a more balanced life in 2013, and I am glad to say I truly value the quality time I spent with family, friends and loved ones.

·       Traveled to New Places: In 2013 alone, I traveled to new cities I never visited before and are London, Oxford, Cappadocia, Mersin, Khartoum and Dubai.

·       Slept More Daily: As of early December, I managed to sustain a 6~8 hour sleep per day (up from just 3~4 hours previously).

 

Career:

·       Got Promoted: Through my work at CMCS Lebanon, I got promoted to the position of Deputy Operations Manager and will be starting my new role as of January 2014.

·       Coordinated A New Program at AUB-CEC: Also through CMCS Lebanon and in collaboration with AUB CEC, I’m proud to say I played a key role in launching and coordinating the Region’s 1st Project Management Postgraduate Diploma. But to be honest, team work is everything, and the team I work with at CMCS and AUB are the ones who truly made it all happen.

·       Trained A Lot: Throughout 2013 I gave more than 10 training courses at AUB and others, while I’ve also introduced a new certificate based training course about Business Analysis called Certified Business Analysis Professional (CBAP) which I’m also the only certified professional in Lebanon till now.

 

NGOS & Volunteer Work:

·       Transitioned Out of Aie Serve: For 7 years, I served as a co-founder and president of Aie Serve and it was about time to let a new leadership come in place and shine. So I’m proud to say that we successfully did an elections where a whole new Board was elected and I transitioned to become one of the organization’s Advisors.

·       Revived Global Shapers Beirut Hub: In December, leaders of the Global Shapers Community from the World Economic Forum visited Beirut, and with their support and some Shapers in Beirut, I’m glad to say that I’m playing a role in reviving the previously dormant Beirut Hub. Thus 6 new Global Shapers were recruited in December.

·       Launched A Youth Project at PMI Lebanon Chapter: With the support of my fellow PMI Lebanon Chapter Board, we’re launching a new Project Management for Youth Initiative in collaboration with PMI- Educational Foundation.

·       Partnered with CSR AL Ahli: Another highlight for me is making a partnership between Aie Serve and CSR Al Ahli Group to provide Mentors for CSR in Action program to give Social Innovators who are working on serving the community the needed support to succeed.

·       Coached, Mentored & Trained Youth: Throughout the year, I realized I enjoy and become full of energy when I am training or coaching or mentoring youth, and thus I spent hours and days with 10s of them in training workshops, meetings, sessions and retreats.

 

 

2014

 

Personal:

·       Take Care of My Body: A healthy mind is in a healthy body they say, thus I’ll be focusing taking better care of my own body whether through sports, a healthier diet or just simply less stressful schedule.

·       Sustain Balance: Keep on the sleeping habits, take more vacations and continue spending quality time in abundance.

·       Keep Reading: With my current reading habits I guess I’m on the right track.

 

Career:

·       Excel At Managing Operations: Now that my new role involves working in Operations Management, I’ll be going the extra mile to learn more about it and excel at it.

·       Expand Training Regionally: Now that CMCS has some stellar training courses and workshops, it’s prime time to take them regionally in 2014.

 

Academic:

·       Start My Masters: I’ve got my eye on 2 Master Programs, and will be registering in one of them before the end of year if God wills. Eventually, it’s about time I proceed my academic growth after acquiring 3 professional certificates in the past 3 years which are PMP, CBAP and GPM-b.

 

NGOs & Volunteer Work:

·       Support Aie Serve’s Growth & Sustainability: With a new Board in place and a Strategic Planning Retreat scheduled early January, I’ll be doing all I can to ensure the new Board and all Aie Servians continue their work properly, grow and enjoy the journey.

·       Grow Global Shapers Beirut Hub: Now that we have a bigger team, January will be the month when the Hub will do their first event.

·       Transition Out of More NGOs: New challenges arise every now and then and in 2014, I’ll make sure to take on some of those, but to do that, I’ll need to drop of some of the current load. In this context, I’ll be transitioning out of my role in PMI Lebanon Chapter and Alumni UNESCO Club.

·       Building A Regional Network for Rule of Law: Through being a John Smith Trust Fellow, I’ll be working with other fellows all around the region from Lebanon, Iraq, Jordan, Oman, and Bahrain, to build and  institutionalize a network of chapters in each country to promote and work on rule of law.

 

 

That is about it for the time being, and I hope you enjoyed it and perhaps got inspired by a few things here and there.

 

I’d really like to get to know your reflections on 2013 and your plans for 2014! 🙂

PMI’s International Development CoP Member Spotlight – Afif Tabsh, PMP, CBAP

Afif Tabsh3 Comments

Dear Friends,

I’m glad to share with you the below interview/article written about me and published in Project Management Institute (PMI’s) International Development Community of Practice. Link to the official article on PMI’s website for PMI Members is here.

Enjoy the below and let me know what you think,

Afif

———————————————————————————————————-

International Development CoP Member Spotlight

Afif Tabsh, PMP, CBAP
Consultant & Trainer at CMCS – Cofounder & President at Aie Serve
Lebanon

About Afif
As a management consultant and trainer at CMCS Lebanon I assist corporations and NGOs in Strategic Planning, Process Improvement, Human Capital Management, Project & Program Management and Leadership. 

I’m especially interested in the fields of Youth Empowerment, Diversity & Acceptance, Leadership, NGO & SME Management, Social Entrepreneurship, Coaching & Consultancy, and Training Techniques.

I’ve participated, organized, trained and was a guest speaker in numerous conferences, camps, workshops, conventions and seminars under Aie Serve, PMI, UNDP, UNESCO, Rotary, Youth Economic Forum, AUB Alumni Council, Arab Economic Form, LAU Peace & Justice Institute among others.

What Does International Development Mean to You?
With our growing interconnected world, global diversity is becoming a key topic on discussion panels as people from all walks of life are becoming interconnected with each other, do business together, volunteer for similar causes, even though they might be thousands of miles away.

Thus respecting differences and accepting the other has become a crucial factor of successful projects, programs and organizations at large, worldwide.

What Are You Most Passionate About?
I’m very passionate about professional volunteering, this has been reflected through the NGOs and clubs I have founded and others that I’m engaged in at the Board level.

Who Is Your Hero & Why?
My biggest hero so far has been my father who was able to balance a very busy life as a doctor with his passion for serving the community and promoting active citizenship along with taking care of his family and private life.

What Is One Strategy for Inclusion that You Can Share?
One of my best strategies is believing in the potential of individuals and focusing on respecting the differences, accepting the other and loving them for their humanity. Every person has a lot of potential to give, it’s just a matter of taking your time to understand them and see things from their perspective, know what they are good at and put it to work. When working in teams, it proves to be the best tool to really utilize the full potential of the team, as you don’t point fingers at them or have a prejudgment that they are incapable, but rather start from the preposition that they have the potential and you’re just there to uncover it.

What Exciting Projects, Programs or Portfolios Are Your Working On? 
I’m currently working on 4 very exciting programs in the volunteer youth NGO I’m leading called Aie Serve (www.AieServe.org – http://www.Facebook.com/AieServe). The programs are:

  • Aie Power – Platform for Youth to Transfer Project Ideas into Reality
  • Aie Consult – Incubator & Consultancy Program for Youth Led NGOs
  • Aie Skills – Training Program to Empower Youth with Soft, Life and Managerial skills
  • Aie Clubs – Network of Youth Lead Clubs in Universities and Local Areas that do Community Development, Service and Awareness Activities

What Is Your Favorite Book & Author?
I have 3 favorite books:

  • Who Moved My Cheese
  • The 7 Habits of Highly Effective People
  • Drive: The Surprising Truth About What Motivates Us 

What Have You Done to Change the World? What Will Your Legacy Be?
One of my proudest achievements is Aie Serve, I cannot say enough about it. I co-founded the organization 6 years ago with a group of friends from all walks of life, different countries, different majors, different ethnicity and different interests but with a shared vision: Serving The Community. From there it grew from a group of friends, to a team and an organization.

The true value of Aie Serve is not just what it does, but the fact that it is run completely by volunteers and the way it is managed internally. The core values of the organization drive it, and drive its programs and way of work. Those core values are simple, yet powerful as they make the way to move forward simple and straight forward.

Our values are: Respect, Acceptance & Love. 

Respecting others’ point of views and beliefs no matter what, accepting differences and considering them the seeds of diversity and finally, loving others for who they are, and not for their background, ethnicity, beliefs, colour or economic status.

If You Weren’t In Project Management, What Would You Be Doing?
If I wasn’t in project management I would be in the field of talent or human capital management. I believe working with, developing, empowering, and supporting people is absolutely crucial for everything we do in this world. Human potential is infinite, thus those who know how to tap into it, grow it and sustain it, will lead success.

Project Management for NGOs Workshop

Afif TabshLeave a comment

Dear Readers,

I’d like to invite you to a workshop that I’m organizing and delivering as part of my work with CMCS Lebanon. Details below.

Workshop Topic: Project Management for NGOs
Date:  September 16 & 17, 2013
Time: 9:00am – 5:00pm
Venue: CMCS Lebanon Office – Hamra
Facilitator: Afif Tabsh, PMP®

Target Group:

  • NGO’s Board Members & Founders
  • NGO Consultants
  • Program & Project Managers/ Coordinator/ Assistants
  • General/ Grant Coordinators
  • Team/ Committee/ Task-force Leaders
  • Company Managers with interest in CSR Projects/Programs
  • UN & International Organizations’ Staff

Learning Outcomes:

  • Understand the difference between NGO projects and private sector projects.
  • Understand and identify how to use standard tools and techniques of project management in NGOs.
  • Understand the relationship between the Knowledge Areas in the PMBOK (PMI) in relation to NGO’s terminology and way of work.
  • Understand how to develop a project idea into a full project management plan.

Description:

  • A practical hands-on workshop designed in alignment with the international standard of project management along with the best practices in Project Management in NGOs.
  • Covers key topics and issues that everyone can build on to enhance the way they transform project ideas into fully functioning plans.
  • Includes numerous discussions, reflection sections and exercises.
  • Is approved by AUB and certified by PMI thus PMP/CAPM holder can claim PDUs for it.

Fees:
$ 550 US (including CMCS Customized Course Manual, a Process Chart, Certificate of Attendance, 15 PDUs, and Snacks & Refreshments). VAT included.

For Registration: PM for NGOs Registration Form

For More Information:
OFC: (+961) 1 345111
Mobile: (+961) 71 69000
FAX: (+961) 1 346111
Email: lebanon@cmcs-mena.com

Other Similar Posts About PM and/or NGOs:

Project Management for Entrepreneurs

Afif Tabsh5 Comments

I have been doing some enthusiastic research on the topic, and I have come to realize that most of the current corporations and governments are not being able to provide enough jobs for the hundreds of thousands of young Arabs who graduate every year. Besides, those amongst them that were planning on emigrating lost their chance to travel to the US or Europe for dream jobs due to the economic downturn.

With 60% of the Arab nation being under 30 years old, the number of educated individuals is rising, and yet the supply of jobs is inadequate. In this context, numerous institutions, banks, and government agencies are focusing on fostering entrepreneurship among youth.

Consequently, hundreds of startup projects and initiatives are being launched annually by young entrepreneurs who have the education, the idea, the drive, but lack the experience and the systematic approach to enhance their chances to succeed in their ventures.

This gap has certainly led to numerous failed initiatives, shattered dreams, and lost investments. Imagine all those young aspiring youth, full of enthusiasm and creativity, but crushed by their own inability to drive their business enterprises to success.

The fact is, good ideas are a dime a dozen. The true value is in the ability to transform those ideas into reality…and rare are those that have the intrinsic knowledge to go through the process. In this context, I have realized that project management skills, knowledge and tools come in very nicely to fill a gap for the aspiring entrepreneurs and empower them to be able to transform their ideas into a reality.

So after some well-thought of analysis, I have pinpointed 5 project management mantras from which entrepreneurs can surely benefit from:

  1. Ability to clearly define the scope of their startups, products, services and communicate it clearly.
  2. Knowledge of how to break down the scope of work into clear and comprehensive work packages, schedule the work packages, and work on a budget accordingly.
  3. Skills in recruiting the right people, engaging them, and motivating them to work synergically.
  4. Communication skills with main focus on unifying terminology used, choosing the proper communication channels, and disseminating the right information.
  5. Expertise in understanding possible risks that are inherent to new ventures and ways to manage them. This usually becomes better with time…trial and error being the best tutor.

That’s what I have in mind so far, I hope it helps. Knock them out!

 

Other articles that might be of interest:

Systems Thinking: Understanding the Complexity of Our World

Afif Tabsh2 Comments

Systems Thinking is based on the field of system dynamics, founded  by MIT professor Jay Forrester in 1956. The idea behind systems thinking is to be used when analyzing change, interventions and solutions to consider how the component being under study is interacting with other components in the system.

So for example, if we’re trying to introduce new roles in the organization or solve a social issue or introduce new projects and initiatives in the community or organization…we need to consider how those interact with other parts of the system. Many of the traditional methods take a sequential approach to analyzing issues, systems think
This leads us to actually ask, what is a system? Well in a nutshell, a system is a group related, interdependent, bound and related components that interact together. So the computer you’re using is a system, organization you work in is a system, the city you’re in is a system, the country you’re in is a system. In this context, systems can be a “component” of a bigger system. Thus our world is constantly interconnected and has multiple influences from the broader system on the smaller ones, and vice versa.ing on the other hand focuses on the big picture and how are it’s components interacting thus a more complex and iterative approach.

For example, the company’s “system” is made up of:

  • Policies & Procedures
  • Human Capital
  • Facilities & Equipment

So to introduce a change in one of those 3 elements, whether it’s team performance or overall cost reduction, there will be an impact on the other 2 elements and thus in many organizations instilling some change in one element will end up leading to un-expected changes in the other and thus the “original” problem would be resolved, but other problems would’ve popped up.

The key benefit of Systems Thinking is that it provides a better way for analysis and for solving most complex problems that are plaguing our world from governments to communities to business and so on.

Systems Thinking is being used in very wide spectrum of fields today and this proves that the people are becoming aware of it’s value. Some of the fields where it is being utilized are:

  • Engineering & Construction
  • Management & Consultancy
  • Environment
  • Health & Medical Services
  • Manufacturing & Industry
  • Business Analysis
  • Project Management
  • Policy Making & Governance
  • Community Development
  • Computing & Information Technology
  • Sustainable Development

In conclusion, with the increasing complexity of our world today it becoming a necessity to be able to see the “big picture” and understand the systems we are working with or else our proposed solutions and improvements will fail to reach the impact expected with long lasting sustainability.

Project Management for NGOs: Lecture Given to PMI Lebanon Chapter

Afif Tabsh1 Comment

Last month I’ve given a lecture/session titled “Project Management for NGOs” to the PMI Lebanon Chapter as part of their monthly lectures.

In this context, I thought of sharing it with you. So below you’ll find the session description, learning outcomes and the link to download the presentation for your own knowledge and entertainment…. let me know what you think! 🙂

Session Description/Summary:

The world today has hundreds of thousands of active NGOs majority of which are project and program based and depend on ongoing grants and funding to secure resources for their projects. With grants and funding summing up to hundreds of millions of dollars annually, the amounts being lost on failed projects, unmet objectives and re-work is counting up to tens of millions of dollars.

Many leaders of NGOs consider this as a reasonable and un-escapable price to pay due to the fact that it is hard to recruit enough qualified project and program managers in the NGO field due to the short period of engagement, low wages with respect to private sector and lack of well identified project management training, tools and techniques.

With thousands of program managers, program coordinators, project managers, project coordinators, assistant program and project managers and so on and so forth, there is a huge gap to be filled for both the organizations and the individuals working in them.

What many don’t realize is that PMP standard can apply to NGOs by simply matching many of the terminology that is used by PMP with those present in NGOs. This lecture will help you understand how.

Lecture Learning Objectives:

  • Understand and Define an NGO
  • Identify the Numerous Types and Fields of Work of NGOs
  • Understand the NGO Project Life Cycle in Most NGOs
  • Map NGO Project Related Terminology with PMI’s Terminology

Link to Presentation in PDF: PMI Leb Chapter – PM for NGOs Presentation by Afif Tabsh – April 2012

Other Posts Worth Reading:

NGOs, Project Management & Serendipity

Afif Tabsh13 Comments

NGOs play an essential and integral role in the sustainability and growth of our communities and environment. They deal with a wide spectrum of topics including but not limited to orphans, elderly, recycling, global warming, advocating rights, economic development, education, awareness…etc.

For more than 12 years, I’ve been passionately involved in NGOs and along the road I managed to create some, or be on the Board or advice & consult others. Throughout the years, most of the NGOs I’ve known have been managing projects and programs. They design projects, write proposals & budgets, implement projects, evaluate them and so on and so forth. Yet I long to see some common project management terminology, standards or methodology on how to do all this.

Years ago, the private sector has identified certain standards for project management, best practices, processes, tools, techniques..etc. These standards are helping corporations in all shapes and sizes, from the multi-nationals to the small local enterprises, in achieving their projects on time, within budget and fulfilling the necessary scope. Yet, surprisingly, and in-spite of the fact that most NGOs work on projects; we somehow missed the idea of having an agreed on, industry-wide standard, best practices and methodology . So you might ask yourself and what if we don’t have a standard, what does it really matter? The fact is, many NGOs miss essential project milestones, have projects that go over budget, short of scope and delivered their outputs behind schedule, if delivered at all. Time, effort and money spent to lead to a positive impact on the society sometimes are lost do to lack of proper project management (from planning to implementation to monitoring & evaluation)…but the question is why?

Lebanon alone hosts thousands of registered NGOs as per the Ministry of Interior. Majority of those NGOs are project and program based and depend on ongoing grants and funding to secure resources for their projects. With grants and funding summing up to millions annually, the amounts being lost on failed projects, unmet objectives and re-work is counting up to hundreds of thousands of dollars. That’s if we’re only talking about the monetary value of things. On the other side, consider how many lives could’ve been saved with the same amount of money that has been lost or re-budgeted, how many schools could’ve been built, how many trainings would’ve been developed, campaigns launched…etc.

Many leaders of NGOs consider this as a reasonable and un-escapable price to pay due to the fact that it is a volatile and ever changing industry that becomes active in disasters and emergencies, rather than in times of peace and order. Thus adequate time for planning and assessments isn’t always available. Moreover, I’ve heard several times from people working in the NGOs industry, that it is hard to recruit enough qualified project and program managers. Mainly it is due to the short period of engagement in temporary projects, low wages with respect to private sector and lack of well-identified project management standards, training, tools and techniques.

Yet what many don’t realize is that things are much simpler than that. In most cases, there is no need to recruit highly qualified project managers, if you can build the capacity and empower those that are already there. As for the standards, trainings, tools and techniques, they do exist! The same standards that apply for the private sector, governmental sector, army and others…apply for NGOs, with minor customization. There are two internationally known standards for project management: Prince & PMP. Both of which are very popular, with the second being of a bigger base of certified professionals worldwide.

With thousands of program and project managers/coordinators and teams in NGOs… there is a considerable gap to be filled for both the organizations and the individuals working in them.

We, those passionate about NGOs and the community, should not keep on managing our projects based on serendipity. It’s about time we get our Project and Program leaders trained and certified to live up to their responsibilities and get that impact we are so passionately working for!

We owe it to ourselves, our donors & supporters and most importantly to the community we are serving…so what are we waiting for?!

 

Other Interesting Posts:

PMP Certification from PMI

Afif Tabsh10 Comments

I’m proud to inform you that today I passed the PMP exam and thus I am an officially certified PMP. So you’re wondering what does that mean? What is PMP? What is PMI? Well read on… 🙂

PMP stands for Project Management Professional credential and is one of the 5 credentials that Project Management Institute (PMI) offers.

PMI is the world’s leading not-for-profit membership association for the project management profession, with more than half a million members and credential holders in more than 185 countries. Their worldwide advocacy for project management is supported by their globally-recognized standards and credentials, their extensive research program, and their professional development opportunities.

Government, commercial, non-profits and other organizations employ PMP certified project managers in an attempt to improve the success rate of projects in all areas of knowledge, by applying a standardized and evolving set of project management principles as contained in PMI’s PMBOK Guide.

Professionals obtain the PMP credential to verify their proficiency in project management with an internationally accepted certificate.

Using the 9 areas of knowledge identified by PMI, they become more proficient project managers, more productive in their work and apply internationally tested and confirmed processes that enhance the success rates of any project in any field.

One of the main beliefs of PMI is that “subject matter does not matter” and thus PMP certified Project Managers can excel in their work whether in IT or Real Estate, Non-Profit, Banking, Academic, Medical, Tourism…etc.

I hope that gave you a clear overview of PMI and the PMP Certification and I wish you the best of luck in your future projects! 🙂

For more information about my professional work check my LinkedIn Profile